ALL-IN-ONE ENTERPRISE CAPABILITIES

Studio ERP, POS, Invoicing & Event Booking Features

The complete operational engine for Sri Lankan studios, color labs, print shops, and framing workshops.

PixelSuite Studio ERP Capabilities: A specialized all-in-one Studio Management ERP and retail POS platform built in Sri Lanka by Pencil Codes (a KSR Networks company). Features include high-speed barcode checkout, automated quotation-to-job conversion, wedding event booking with live iCal calendar sync, custom picture frame cut-list sizing, instant dynamic LankaQR payments, and SLFRS double-entry accounting.

POS System for Studios & Retail

Lightning-fast counter checkout engineered specifically for photography studios, print labs, and retail stores.

USB HID & camera barcode scanning for instant item lookup

Multi-payment methods: Cash, Card, LankaQR, Bank Transfer, Credit

Customer-facing display (2nd screen support) for customer transparency

Cash drawer open/close reconciliation with end-of-day shift reports

Thermal receipt printing (58mm/80mm) and A4 invoice formats

Hold & recall bills, multi-tender split payments

Direct counter sales and studio job-based collection modes

Offline desktop POS compatibility with SQLite failover synchronization

Invoice Generator & Quotation Maker

Streamline estimates, tax invoicing, and proforma bills with 1-click workflows.

Professional quotation builder with customized studio letterhead and logo

1-Click quote-to-job conversion with agreed pricing and deliverable carryover

Full Sri Lankan tax compliance (VAT 18%, SSCL 2.5%, Income Tax)

Automated client SMS & WhatsApp alerts upon quotation creation and approval

Proforma invoices, customer deposit tracking, and receipt vouchers

Print-ready PDF invoices, thermal slips, and digital shareable links

Credit balance management and customer-level credit limit enforcement

Itemized labor, material, and shooting service price calculations

Outdoor Events & Wedding Shoot Management

Complete coordination engine for wedding photographers, cinematographers, and event crews.

Multi-day ceremony timelines (Poruwa, Church, Reception, Homecoming)

Crew scheduling: Chief Photographer, Second Shooter, Cinematographer, Drone Pilot

Drone & video shoot packages, extra day rates, and equipment scheduling

RFC 5545 iCal / Webcal Live Feed: Two-way sync to Google, Apple & Outlook Calendars

Pencil bookings, reservation deposits, and date-conflict warnings

Pre-job deliverable assignments: photo retouchers, album designers, and print labs

Deliverable tracking: Raw photo selection, photo editing, album proofing, lab dispatch

Venue Google Map links and on-location client logistical details

E-Commerce Online Storefront & WhatsApp Orders

Launch a branded online web shop for your studio with real-time stock sync and WhatsApp ordering.

Instant branded public storefront (e.g. yourstudio.mysms.web.lk or mysms.web.lk/s/your-studio)

Bidirectional live inventory sync between physical POS and online store

1-Click WhatsApp Ordering & checkout with pre-formatted invoice summaries

Integrated payments: Instant LankaQR dynamic scan, PayHere card checkout, Bank deposit slip uploads

Public Photography RFQ & Shoot Booking Inquiry form with anti-spam honeypot

Automated customer profile creation upon online inquiry submission

Islandwide district and city delivery fee calculation matrix

Customer order tracking portal for real-time delivery status updates

Custom Frame Production & Workshop Module

End-to-end manufacturing calculator and workshop management for custom picture framing.

Moulding cut-lists, glass types (Normal, Non-Reflective, Acrylic), and backing boards

Real-time dimensional pricing based on exact width × height inch inputs

Automatic raw material inventory deduction upon workshop job completion

Dedicated Frame Production Portal (/production-portal) for workshop floor tablets

Work-in-Progress (WIP) tracking: Cutting, Joining, Matting, Glass, Assembly, Ready

Waste margin calculations and finished goods unit costing

Workshop barcode label printing for framed finished deliverables

Seamless handover from front counter sales to factory floor

SLFRS Double-Entry Accounting

Full financial accounting compliant with Sri Lankan Financial Reporting Standards (SLFRS).

Chart of Accounts with customizable 4-digit nominal codes

Real-time Profit & Loss (Income Statement) and Balance Sheet generation

Cash Flow statements and double-entry General Ledger postings

Manual Journal Entries for accountants and tax auditors

Accounts Receivable & Payable aging analysis with debtor alerts

Bank Reconciliation module matching bank statements to ledger

Fixed Asset Registry with automated straight-line depreciation

Strict Positive Balance Standard ensuring GAAP/SLFRS audit compliance

Google Gemini AI Copilot & ShopBot

Intelligent conversational AI assistants embedded throughout your ERP and online store.

PixelCopilot: Internal studio assistant for quick job summaries and revenue diagnostics

ShopBot: 24/7 web store shopping assistant answering prospective customer inquiries

Multi-turn conversational context with zero-trust session boundaries

Isolated prompt engineering preventing system instruction hijacking

Multilingual customer support in English and Sinhala

Instant answers for framing sizes, album packages, and print turnaround times

Seamless handoff to human staff for custom enterprise quotations

Zero training overhead — works out of the box with your product catalog

Bank-Grade Security Architecture

Multi-layered protection keeping your studio records and financial ledgers 100% secure.

Role-Based 2FA Tiering (mandatory for Admins and Accountants)

30-Day Trusted Device authorization using cryptographically secure SHA-256 tokens

Context-separated IP lockout engine (login_attempts_ip) preventing brute-force attacks

Physical database-per-tenant isolation (mysms_tenant_[slug]) — zero cross-tenant leakage

Authenticated PHP streaming for financial deposit slips with directory-level .htaccess locks

Argon2ID and Bcrypt salted password cryptographic hashing

Full statutory compliance with Sri Lanka Personal Data Protection Act No. 9 of 2022 (PDPA)

Nightly automated VPS backups with OpenSSL AES-256-CBC at-rest encryption

Dedicated Multi-Portal Architecture

Specialized, role-tailored web portals ensuring clean workflows for staff, workshop, and customers.

Staff Portal (/portal): Lightweight mobile-first interface for studio floor staff

Frame Production Portal (/production-portal): Clean queue for factory workshop tablets

Customer Portal (/customer-portal): Passwordless SMS OTP access for client proofing and bills

Independent session state preventing operational privilege escalation

Dedicated workspace keys with subdomain auto-detection

Responsive touch-friendly buttons optimized for counter tablets and phones

White-label portal branding matching each tenant's studio logo and colors

Direct customer feedback and service rating collection module

Inventory & Warehouse Management

Multi-branch stock tracking with advanced material recipes and supplier management.

Per-branch stock isolation with independent reorder levels

Recipe and Bill of Materials (BOM) system (up to 5 linked materials per item)

Internal barcode generation and label printing for studio retail stock

Inter-branch stock transfer requests with dispatch and receipt verification

Low-stock automated alerts and supplier Purchase Order (PO) creation

Inventory valuation reports (FIFO / Average Costing)

Supplier management with Accounts Payable aging and balance tracking

Complete stock audit log recording every inventory movement

Employee, Attendance & EPF/ETF Payroll

Complete human resource management from biometric/QR attendance to monthly salaries.

Daily attendance tracking via RFID WiFi hardware, QR badges, or mobile GPS

Automated salary computation with statutory EPF (8% / 12%) and ETF (3%) deductions

Salesperson and photographer commission tracking per job and item

Leave management system with department manager approval workflow

Automated printable payslips and comprehensive payroll summary reports

Employee ID card generator and barcode printing

Multi-branch employee assignment and granular Role-Based Access Control (RBAC)

Advance salary management and monthly deduction tracking

Multi-Branch & Corporate Governance

Scale your business across multiple studio locations from a single master dashboard.

Instant branch switching with localized cash registers and sales totals

Consolidated "All Branches" corporate revenue and profit analytics

Branch-level user access permissions and supervisor overrides

Inter-branch inventory stock transfers with tracking waybills

Branch add-on expansion with flexible subscription quotas

Centralized customer credit limits enforceable across all branches

Multi-terminal network synchronization with zero data loss

Exportable corporate financial reports in PDF and Excel formats

ENTERPRISE CUSTOM DEVELOPMENT & STANDALONE

Need a 100% Customized Studio ERP or Standalone Deployment on Your Own Domain?

Every studio and photo lab is unique. If you need bespoke workflow rules, custom quotation layouts, specialized equipment integrations, or want a Standalone Self-Hosted ERP on your own private cloud VPS or dedicated server under your own domain (e.g. erp.yourstudio.lk), our software engineering team at Pencil Codes provides end-to-end custom development.

Your Own Custom Domain (erp.yourbrand.lk)

Private Cloud Server or Local Offline Hardware

Custom Tailored Workflows & Feature Modules

Unlimited Branches & Staff (Zero Monthly Quotas)

Consult Our Engineers

Pencil Codes Hotlines: 0774007794

Ready to Transform Your Studio Operations?

Start your 14-day free trial today or speak with our solutions engineering team.

Start Free Trial View Pricing & Add-ons